Meeting Room Booking Statistics for a Coworking Space


One of the most challenging issues of coworking space management is understanding of space utilization. Usually spaces use coworking software that has built-in statistics reporting. If you have multiple meeting rooms at your coworking space, statistics can give answers to a number of questions:

andcards Suite coworking software has a tool to get all the answers to the questions mentioned above — so let’s talk about meeting room statistics and how to understand and use it wisely.

Ways to Get Meeting Room Statistics

There are several ways to get more data about what’s happening in your meeting rooms:

What Meeting Room Usage Statistics Gives

While using andcards Suite mobile or browser app, space administrators and moderators can see various usage indicators for each meeting room at a coworking space, compare them with the organization average, as well as measure its level of popularity among the coworking space residents.

andcards Suite administrators and moderators can:

How to View Room Booking Statistics

Administrators of a coworking space can see detailed room usage statistics and can change room settings according to the results which they’ve got from the monitoring process.

To reach room statistics, log into andcards Suite and follow these steps:

  1. Open a room calendar.
  2. Press Statistics button on the navigation bar in the top right corner.
  3. Select desired period.

In this section you can see:

You can view and compare these indicators to determine the most popular and the underbooked meeting rooms. After that you can make changes in room settings to reach smooth booking process and boost space utilization.

How Room Settings Influence on Statistics

Room settings can be changed by administrators and moderators to make operational decisions according to the statistics gathered in the proper section of andcards Suite. For example, if you notice the room is being underutilized, you can reduce its price or relax booking limits to allow members greater flexibility when creating a booking.

To change room settings follow these steps:

  1. Open a room calendar.
  2. Press Information button on the navigation bar in the top right corner.
  3. Press Edit button on the navigation bar in the top right corner.
  4. Change settings of a room and provide description.

In this section you can find a list of parameters which can be changed according to your needs:

Adjusting these parameters (prices, minimum and maximum time of a booking) can make a positive change for improving utilization of the meeting space. If some room is less popular, consider relaxing pricing and booking limit policies, and in contrast if a room is too busy, increase its price to redirect the flow into other rooms, or simply boost coworking space profits.


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