Best Tools for Online Meetings & Video Calls (COVID-19 Quarantine Freebies to Stay Connected)

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Remote work is a current trend. With the high level of technological solutions offered by numerous vendors, individual entrepreneurs, as well as big and small teams, can be productive working from any place on Earth.

The flexibility of remote work is charming but for some freelancers, it's really challenging to create a distraction-free environment at home. However, they can always find exactly what they are looking for (i.e.: comfortable office space, advanced technology, supportive community, etc.) at your coworking space. Unfortunately, sometimes life is unpredictable and due to the coronavirus COVID-19 global pandemic, your members are stuck in their homes.

The situation is stressful for both parties, all of us are kicked out of our comfort zones. The best thing a coworking operator can do now is follow a crisis-management plan and minimize losses via preserving the community.

Maintain the Coworking Community

Coronavirus crisis is a good chance for you to show members how much you care about their health and business success. Everything you are doing these days will be either rewarded with consumers' loyalty or ruin the trust to your coworking brand.

This article will provide you with an excellent excuse to get in touch with members and grab their attention with wholesome information.

Free Tools for Online Meetings & Video Calls to Set up Remote Work

In a time of public gatherings ban when entrepreneurs are tasked to balance work and life activities while staying isolated at home to prevent the infection spread, awesome tools for running the projects remotely appear as helpful as never before.

Big tech corporations like Microsoft, Google, LogMeIn, Cisco, and Zoom have already announced that their premium virtual communication tools are free for small businesses for the next three months or even longer.

You will find the list of those tools right under this text. Share it with your friends and residents, in a word, everyone considering sending employees to work from home for a few weeks and worried about having the systems in place to ensure connection. The good news is that the users don't have to spend a cent to use these premium services for remote work, online meetings, video calls, and conferences.

GoToMeeting

LogMeIn is one of the companies that contribute to the struggle with the spread of COVID-19. They are helping to organize efficient remote work providing their tools for free.

LogMeIn is well-known for its innovative products that fuel remote work for people all over the world. Their software is reliable enough to enhance productivity and communication when work conditions are unpredictable.

Who can use the free plans

Those are critical front-line service providers, including:

The above groups of people can enjoy free, organization-wide use of many LogMeIn products for three months through the availability of Emergency Remote Work Kits.

The tool enables face-to-face collaboration by means of online meetings. The participants can join from any device, be it desktop, web, or mobile.

The tool helps to transform any real-life even (conference, presentation, lecture, whatever) into an online gathering with up to 3,000 attendees. This is perfect for all-hands meetings or company-wide announcements.

These easy-to-use solutions allow you to remotely access your work desktop from remote endpoints anytime, anywhere.

The tool will help to provide excellent support and resolve technical issues by delivering web-based support to customers, end users, unattended computers and servers no matter the crisis.

Livestorm

Livestorm Meet is a zero download video conferencing tool for remote meetings that is free during the COVID-19 epidemic.

You don't need to install Livestorm, it can be used by everyone and is compatible with any device. The tool is beginner-friendly and fits for companies new to remote work.

Livestorm allows to arrange instant meetings by simply sharing a link to quickly hop on a call. For organizing scheduled meetings you need to connect your calendar to the tool.

Livestorm enables up to eight participants to chat, share their screens, webcams, or documents. You can also automatically record your meetings and get data and insights on your participants.

Microsoft Teams

Microsoft Teams chat app premium plan is now available for free six months trial period. That special trial subscription allows users to record meetings and use 1TB of storage, the benefits that were not available on the normal free version.

Microsoft Teams lets you make your meetings more efficient:

Google Hangouts Meet

Google allows free access to the enterprise version of Hangouts Meet to all G Suite and G Suite for Education users. The free plan includes up to 250 users per call, the ability to record meetings, and livestream capabilities for up to 100,000 viewers. The offer is valid until July 1, 2020.

Some key features of Hangouts Meet:

Hangouts Meet works with other meeting solutions. Teams using Skype for Business or meeting systems based on SIP and H.323 standards (e.g. Polycom and Cisco) can seamlessly join a Hangouts Meet meeting through the Pexip Infinity Platform.

Cisco WebEx

Cisco Co is offering the free version of its WebEx service with no time restrictions. Besides, it allows up to 100 meeting participants and provides free dial-in features with a 90-day license for businesses that are not Cisco customers yet.

WebEx is a video conferencing tool that provides video-first experiences that bring you face-to-face, elevate your brand, showcase the best you, and increase your business reach. The technology integrates with the apps you use every day, so your work remains connected.

Zoom

Zoom started to offer a free version of its videoconferencing software long before the coronavirus crisis. Currently, the company is working to ensure network reliability amid any capacity increases.

In addition, the company offers resources and information sessions to help small businesses use Zoom more efficiently. It has extended its free plan in China. Now it allows unlimited meeting times and breakout rooms without any restrictions on the number of participants.

Key reasons to use Zoom

PowWowNow

PowWowNow is one of the most reliable conference call providers that have extended the free trial period of services from 14 to 60 days. The decision was taken to help employees that work from home stay productive during the pandemic.

PowWowNow technology suite includes web meetings, video and conference calls.

Main features of online meeting tool:

Intermedia Remote Work Success Kit

Intermedia cloud communications service provides technology solutions for video conferencing and webinars at no cost through December 31, 2020. The offer is aimed to decrease the risks and facilitate the well-being of the business community during the COVID-19 pandemic.

What exactly is given away?

8X8 Video Meetings

8X8 is a cloud communication company delivering innovative solutions for business continuity that allow people to work safely and productively from anywhere around the globe. In the light of the COVID-19 pandemic, the company noticed a significant increase in demand and usage of 8x8 Video Meetings. So, they expanded the global reach of free Video Meetings to help individual entrepreneurs, educators, and organizations worldwide.

New and enhanced features of 8x8 Video Meetings include:

Avaya Spaces

Avaya Spaces remote collaboration app is now available for free to all educational institutions including colleges and universities along with non-profit organizations worldwide. The company provides a cloud meeting and team collaboration solution that enables people and organizations to connect and collaborate remotely.

The technology offers more than integrated chat, voice, video, online meetings, and content sharing. It gives users additional meeting and team collaboration features including voice and video conferencing for up to 200 participants. The solution is mobile-enabled which gives users a simple, secure and effective way to track communications and manage tasks in today's environment of limited travel and connectivity opportunities.

Conclusion

Staying at home and working remotely is the best way to avoid COVID-19 infection. However, it can get lonely sometimes. The above virtual communication tools will help your members to safely engage with teammates, coworking community, and customers.

Be supportive and caring, don't lose connection with consumers as this is the best way to get them back to your coworking space right after the quarantine.

If you feel like sharing tips and advice on how to help members survive the crisis and win their trust, please feel free to post them in the comments along with more free tools for remote conferencing I have missed on my list.

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